Vendor applications

Hello Blues, Brews & BBQ Vendors –

LOCATION: Napa Valley Expo – 575 Third St. Napa, CA 94559
EVENT DATE: Saturday October 18, 2025
EVENT TIME: 12:00 PM – 6:00 PM

We are so excited to invite you to the third year of this very popular event with the addition of the Classic Car Show to the venue; Napa Valley Expo; with much larger space, grass to chill on to watch Blues music, a large beer garden tent and parking!

We have partnered with the Napa Expo and other local businesses to bring some new exciting components that we think you will really enjoy!

If you are interested in being a vendor for this exciting event, please fill out the vendor application. Feel free to give me a call if you have any questions.


Make sure to go read through the application carefully and make sure that you understand all the requirements.
We are here to help!

We can’t wait to see you in Napa at the Expo!

scroll down for More vendor infor mation

food vendor

specialty

online application​ download pdf application​ Download PDF health permit​

VENDOR REQUIREMENTS:​

Business License
Sellers Permit
Insurance
Health Permit – DEADLINE 09/05/2025

FIND OUT MORE ABOUT ADDITIONAL MARKETING
Sponsor logo and/or mention on event website
Social media promotion on event page
Sponsor logo on poster and/or advertisements
Sponsor mention in community calendar announcements
Sponsor recognition in on-site event announcements (7,500+ residents/visitors)
Option to display banner at event (Sponsor to provide)
Opportunity to distribute promotional item by event staff at check-in (Sponsor to provide)

food vendor

hot

online application​ download pdf application​ Download PDF health permit​

VENDOR REQUIREMENTS:​

Business License
Sellers Permit
Insurance
Health Permit – DEADLINE 09/05/2025

FIND OUT MORE ABOUT ADDITIONAL MARKETING
Sponsor logo and/or mention on event website
Social media promotion on event page
Sponsor logo on poster and/or advertisements
Sponsor mention in community calendar announcements
Sponsor recognition in on-site event announcements (7,500+ residents/visitors)
Option to display banner at event (Sponsor to provide)
Opportunity to distribute promotional item by event staff at check-in (Sponsor to provide)

vendor

art & Crafts

online application​ download pdf application​

VENDOR REQUIREMENTS:​

Business License
Sellers Permit
Insurance

FIND OUT MORE ABOUT ADDITIONAL MARKETING
Sponsor logo and/or mention on event website
Social media promotion on event page
Sponsor logo on poster and/or advertisements
Sponsor mention in community calendar announcements
Sponsor recognition in on-site event announcements (7,500+ residents/visitors)
Option to display banner at event (Sponsor to provide)
Opportunity to distribute promotional item by event staff at check-in (Sponsor to provide)

vendor

non-profit

online application​ download pdf application​

VENDOR REQUIREMENTS:​

Business License
Sellers Permit
Insurance

FIND OUT MORE ABOUT ADDITIONAL MARKETING
Sponsor logo and/or mention on event website
Social media promotion on event page
Sponsor logo on poster and/or advertisements
Sponsor mention in community calendar announcements
Sponsor recognition in on-site event announcements (7,500+ residents/visitors)
Option to display banner at event (Sponsor to provide)
Opportunity to distribute promotional item by event staff at check-in (Sponsor to provide)

Basic vendor FAQ
Requirements and information

EVENT: BLUES, BREWS & BBQ
LOCATION: Napa Valley Expo – 575 Third St. Napa, CA 94559
EVENT DATE: Saturday October 18, 2025a
EVENT TIME: 12:00 PM – 6:00 PM
VENDOR FEES: See application for your vendor type

*Vendor Fee Charges: Vendor stall fee covers a portion of labor, venue rental and event expenses.
Checks made payable to: TEAM Morales Events.

PLEASE KEEP IN MIND THAT YOU SHOULD HAVE ENOUGH FOOD TO SELL FOR 6 HOURS WITH CONTINUOUS FLOW OF PEOPLE ALLDAY! EVERY FOOD VENDOR IN THE PAST HAS SOLD OUT EARLY; WE WANT TO AVOID THIS! We anticipate a big crowd!

Recyclable/Compostable Products: We are always working towards a ZERO waste event, we require all food vendors to have recyclable or compostable products at all TME Events. This year we are partnering with
NO STYROFOAM is allowed! Information is available at: www.naparecycling.com Recycling and Compost totes
will be available onsite. If Vendors incur garbage that is not recyclable or compostable, it will be your responsibility to dispose of your own trash off-site.

You will be notified upon receipt of your completed application.

Space cannot be guaranteed. However, applications received with payment & required documents, on or before September 15, 2025 will have priority. Only a limited number of vendors in any one category will be accepted. Decisions are based on, but not limited to: history, booth appeal, unique product and available space. We reserve the right to refuse any vendor. Applications will not be accepted after September 15th, 2025.

❖ Set-up Time: Vendors can start to arrive at 9:00 AM and NO EARLIER. Set up instructions will be sent the week of the event via email. Please make sure the person setting up receives the instructions.
❖ Booth Hours: Your booth needs to be open at 12:00 PM when the event begins and must remain open until 6:00 PM when the event ends. YOU MAY NOT LEAVE THE EVENT EARLY, NO EXCEPTIONS!!
❖ Break-down: Vendors can start to break down at 6:00 PM and must be off site by 8:00 PM.

❖ TABLE CLOTHS TO THE GROUND!! Please make sure your tablecloth covers your entire table and the front of the cloth is touching the ground.
❖ PRODUCT STORAGE: Storage containers or extra inventory should be stored neatly under your tables.
❖ NO BROKEN TENTS. PLEASE USE PROPER SIGNAGE, NO RIPPED CARDBOARD SIGNS!
❖ VENDOR BOOTH CHECK – At the end of the event you are responsible for the trash in your space. Along with presentation includes cleanliness. We have a dumpster available for your convenience located onsite at the event. Please check with staff for location areas.
❖ CLEAN-UP: Please make sure to clean up your area after the event, do not leave any garbage behind.

❖ NO DOGS ALLOWED… IT’S THE LAW: Under the provisions of the California Health and Safety Code, it is stated that “customers shall not bring any live animals into any food facility”. We ask you to respectfully comply by not bringing your dog or other pets to the event. Exceptions: Guide Dog for the Blind / Signal Dog for the Deaf / Service Dog for the Disabled or Handicapped.

❖ NO-SHOW POLICY: If a vendor has reserved a spot for the event and does not show up, your vendor fee will still apply, there are no refunds. Vendors must give at least 72 hours prior notice for cancellation. Future participation in all TME events could be affected if these rules are not followed.

Thank You To All Our Sponsors Helping Make Our Event Amazing!

Iron Stead Harley Davidson
Iron Stead Harley Davidson
Napa Calendar Logo